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Two Penn Center Plaza, Suite 1422
1500 John F. Kennedy Blvd
Philadelphia, PA 19102
T: 215-568-9840
F: 215-568-9843
www.rlevan.com |
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Compliance Services
Overview of our SEC
Compliance Program
We provide clients with
a full array of compliance services specially designed to meet their individual
needs. Clients have the option of selecting a package of services for a fixed,
annual fee, or they may call us for legal and regulatory advice on an issue-by-issue
basis for an hourly rate. Either way, we want our clients to get the advice
they need in the manner best suited for them. Whether large or small, new
or experienced, we will work with you to meet your compliance needs.
Key Components
While the scope of the
service may vary slightly for each Registered Investment Adviser, the core
components of the program include the following:
We will visit your offices
twice in the course of the year to conduct on-site reviews of your operations
in order to monitor compliance with the Advisers Act and its related rules
and regulations. We will also review key materials including your client agreements,
compliance manuals and Form ADV. In the course of a given year we will test
in the following areas:
- Advertising and Performance
Reporting
- Agency Cross Transactions
- Best Execution
- Books and Records
- Client Referral and
Solicitation Agreements
- Code of Ethics
- Conflicts of Interest
- Custody of Client Funds
- Direct Billing
- Directed Brokerage
- Hedge Fund Reporting
- Insider Trading
- Personal Securities
Transactions
- Portfolio Management
- Privacy Compliance
- Proxy Voting Procedures
- Soft Dollar Arrangements
- Terminated Account
Review
- Trade Allocation Practices
- Trade Error Correction
Practices
Following each compliance
review, we will discuss with you our findings and recommendations. We will
also assist you in making any revisions to your policies and procedures that
you and we jointly believe are necessary. Our findings will be presented in
such a way as to maximize the confidentiality protections afforded by the
attorney-client privilege. You will then have the choice of sharing the findings
with third parties (such as regulators) or not -- as you see fit. We will
be happy to discuss with you in greater detail the strategic issues implicated
in disclosing such reviews.
What's Included
Obviously, regulations
change over time and typically expand. Regulatory changes involving such issues
as Anti-Money Laundering, Disaster Recovery Plans and Form ADV revisions are
already on the horizon. As such changes occur, we will assess the anticipated
time required to implement and comply with the new regulations. If the estimated
time involved is minimal, we will assist you with the work as part of the
agreed-upon fee. If compliance with the new regulations requires substantial
work, we will confer with you and agree on an appropriate fee for the additional
work.
- Telephone &
E-Mail Consultations
You will be free to call or e-mail us with compliance questions whenever
you need to at no additional charge. If your question requires research
or further investigation, we will perform that work without charge to you.
Our pledge is to get you the answers you need in a timely and useful fashion
- without the concern that "the meter is constantly running."
- Annual On-Site Compliance
Seminar
Once a year, we will conduct at your offices a two-hour compliance seminar
for your staff at no additional cost to you. The compliance seminar will
be tailored to the particular products and needs of your organization, and
can be scheduled in conjunction with one of our semi-annual compliance visits.
- Timely Compliance
Updates
You will receive from us timely e-mails advising you about breaking industry
news and reminding you about upcoming compliance obligations. The e-mails
will tell you what is happening, how it affects you and what you need to
know or do. You are then free to call us with questions regarding any aspect
of the e-mail and its implications for your firm, all as part of the service.
- Personal Assistance
With All SEC Inspections
We will assist you in all phases of any SEC examination that occurs whether
scheduled or not. To the extent that you receive advance notice of an SEC
inspection, we will review the pre-exam request for documents and advise
you as you prepare for the exam. Regardless of whether the exam is scheduled
or not, we will be available throughout the course of the exam to answer
questions or render advice as needed. We also will be available to speak
with the examiners should the need arise. Finally, we will review the results
of the exam with you twice: once after the SEC examination staff departs,
and second, upon receipt of the SEC's examination findings (sometimes referred
to as a "deficiency letter"). These discussions are critical because
a timely, voluntary adjustment to a questioned policy or procedure can make
all the difference in the eyes of a regulator.
- Free Admission to
National Compliance Seminar
Compliance obligations are constantly changing. Accordingly, we will arrange
for a complementary admission for you (or someone else in your organization)
to attend the "National Symposium on Investment Adviser Regulation,"
a day-long conference held each year in Philadelphia. The conference focuses
on current issues in investment adviser regulation and features top officials
from the SEC and industry. We are confident that you will find this conference
extremely beneficial to your overall compliance program.
What Isn't Included
- Litigation
- Formal legal opinions
- Mergers, sales or acquisitions
of other entities, and the creation of new funds or entities (such as private
investment funds)
- The drafting by us
of key documents (e.g., ADVs, marketing materials, client agreements, etc.)
or extensive re-drafting of such documents. We will be happy to review and
comment on any such documents that you prepare without charge as part of
the service.
- Customer complaints
and employment disputes (beyond the initial stage)
- General "corporate"
legal advice
- Mutual Fund advice
- SEC investigations
or enforcement proceedings
- New regulatory initiatives
(these will be dealt with by mutual agreement as they arise)
We will be happy to discuss
arrangements for performing any such additional work that you desire, whether
on a flat-fee or hourly basis. The cost, however, would be in addition to
the annual fee agreed upon at the beginning of the year.
Fees
Because our goal is to
provide you with on-going compliance services for a flat fee, the charge for
the year will be mutually agreed upon in the beginning, and one fourth of
the fee will be payable at the start of each quarter. The fee - like the service
- will be calibrated to the size and needs of the particular RIA, and will
be agreed upon by both of us.
During the course of the
service, you will not be charged for routine disbursements such as telephone
and fax charges, photocopying or computerized legal research. The fee is all-inclusive.
(The only exception is
for travel-related costs incurred in connection with visits to the offices
of non-Philadelphia-based clients. In the case of such visits, the charges
will be limited to actual out-of-pocket expenditures.)
Guarantee of Satisfaction
Your satisfaction is our
overriding concern. Accordingly, we promise that if you ever become dissatisfied
with our service for any reason, simply notify us so that we may promptly
rectify the situation. If you feel that we have failed to address the problem
after a reasonable period of time, you may terminate our agreement at that
point without any further obligation on your part. We will even refund to
you the prorated amount of any pre-paid fees for that quarter.
Benefits to You
There are tremendous benefits
to be gained from such a service. They include:
- Prompt answers to your
compliance questions, together with the certainty of cost that comes with
a flat-fee service, i.e., no "surprises."
- A reduction in your
current expenditure for outside legal counsel, as well as a reduction in
your staff's compliance burden.
- The confidence of knowing
that your most valuable asset - your company's name and reputation - is
being guarded against the possibility of regulatory disaster.
- The protections of
the Attorney-Client Privilege and the Reliance-On-Counsel Defense (to the
full extent conferred by law).
- The benefit of access
to the best practices employed by other financial services firms and recommended
by top SEC officials.